Regulations Governing the Payment of Fees 2012/13

(Údarás na hOllscoile reserves the right to alter at any time the fees specified.)

GENERAL REGULATIONS 2012/13

1.     University Policy is that all fees and fee elements are normally payable at or in advance of the start of the academic year. Payment of fees by students registering for autumn course commencement may be deferred to 30th September 2012. Sanctions will be applied to students whose fees remain unpaid after this date without the formal agreement of the Universities Fees Office. Once registered, students are liable for the full fee regardless of whether or not the student completes / attends the course.

 2.     Schedule of Fees: Regular EU and Non EU fees are listed at www.nuigalway.ie/fees. The fee for any course not included on the Fees Office website may be obtained by contacting the fees office.  Courses marked with ** are approved for inclusion under the HEA funded / administered Graduate Skills Conversion Programme (GSCP) 2012/13 subject to applicants fulfilling the qualification criteria.  The EU fee for GSCP courses is set by the HEA at €2,750 for 2012/13. Further details about qualification for payment of EU fee rates are provided in paragraphs 10, 11, & 12 below. All fees are per annum unless otherwise stated.  See attached diagram to show how much do I owe?

 3.     The definitions applicable for fee purposes are not necessarily the same as those used for application/admission purposes. See section on “The Admission of Students”, N.U.I., Galway Calendar 2012/13. Please ensure you check our website regularly ( www.nuigalway.ie/student-fees for fee and grant updates and general fee information.  The Fees Office will use your NUI, Galway email address to correspond with you.  Please ensure you check this regularly.

 4.     Payment : Students who may have difficulties in paying their fees are advised to contact the NUI Galway Fees Office (contact details at  fees@nuigalway.ie  by 30/09/2012.

5.     Late Payment Penalty: Unless otherwise agreed in writing with the Fees Office, a late payment penalty of €200 applies in cases where fees payable by the student are paid after 30/10/2012. A further €200 penalty is payable if the second instalment (if applicable) of fees is not paid by 31/01/2013.  Cumulative penalty €400.

6.     Cancellation of Registration:  Where all payments, including penalties have not been discharged by 31^st October 2012 without the formal agreement of the Fees Office, the registration and examination entry of the student may be cancelled.

7.     Scholarship / Grant Holders and those claiming “free fees” (Full time Under Graduate EU Students) who register as scholarship/grant holders or who claim eligibility for ’free fees’ and are subsequently deemed ineligible, may be liable for a penalty of €200. Where a doubt exists, students are advised to pay the first instalment of fees, which, if appropriate, will be refunded on receipt by the University of the scholarship, grant or “free fees” payment.

Note:   In the case of SUSI/grant/scholarship holders who may be entitled to a refund in respect of the initial fee instalment paid to NUI, Galway, refunds will not be made until all registration requirements have been completed and / or the full fee has been received by the University from the Authority awarding the grant/scholarship.

8.     Fee Refunds: The University accepts no obligation to refund any fee or part thereof.

9.     Fee Payment: If you do not have a debit or credit card to pay your fees ’online’ please email fees@nuigalway.ie to request a bank giro - Fee Payment Form. This form will be available at the Fees Office (front desk) for you to collect approximately 3 days after your requesting it via email. 

10.  The definition of an EU student for fee purposes:  EU nationals (i.e. holding an EU Passport/or Birth Certificate) who have been ordinarily resident* in an EU member state for at least three of the five years immediately preceding their entry to the third level course.

a.     *ordinarily resident excludes residency for educational purposes.

b.    The EU/Non-EU fee status determined on entry to a course will be applied for the duration of the course.

c.     An EU student who is dependent on financial assistance from a source outside of the EU will be treated as a Non-EU student for fee purposes, and accordingly, the full Economic Fee will be payable.

In order to be eligible for EU (as opposed to the higher Non EU) fee rates, applicants must qualify through Nationality or Residency – see below.  (N.B. Eligibility for EU fee rates does NOT confer entitlement to ’free fees’. You should contact the Fees Office if in doubt

11.  Nationality: If the student holds EU Nationality or official IRISH refugee status, and has received ALL of his/her full-time post-primary education in the EU, they are eligible for the EU rate of fees. This applies even if the student has not been resident in the EU for three of the five years immediately prior to university entry.

12.  Residence: Irrespective of (a) above, if the student’s principal residence for the purpose of taxation has been in an EU member state for at least 3 of the 5 years immediately prior to university entry, they may be eligible for the EU rate of fees. Prior residence as a full time student does not ensure eligibility for the EU rate of fees.