Human Resources: Commencing Employment

Staff Identification Cards

This policy sets out guidelines for the production and distribution of all staff identification (ID) cards.

The following categories of staff are entitled to an ID card:

• Permanent Staff
• Temporary Staff with a contract for at least 6 months

Purpose of Staff Identification Card

The ID card will prove that you are an employee of the National University of Ireland, Galway. The card must be produced on request.

The ID card gives employees access to University facilities such as the library, sports facilities and MIS.

Issue of Cards

ID cards are issued by the Human Resources Office.  Staff members are required to make arrangements to be issued with an ID card.

Staff must give their personnel number and submit a passport size photo to the Human Resources Office. The personnel number is on the left-hand corner of the payslip or may be obtained from the Human Resources Office. Applications for staff ID cards must be submitted to the HR Office before the 15th of the month and will issue accordingly.

The contact number is 353 91 524411 (Extension: 2151)

Once the ID card is issued it must be signed immediately in front of a witness in the HR Office.

Lost or stolen ID cards

ID cards should not be left unattended on desks or carried in such a manner as to be susceptible to loss or theft. The HR Office should be informed if the staff ID card is lost or stolen. An ID card may be replaced if lost or stolen but a charge of € 13.00 will apply. A staff member may have only one valid ID card in his or her possession. Duplication of an ID card is strictly forbidden.

Card Care

Do not punch holes in the ID card.

Amendments to the staff ID card

There is no charge for corrections or amendment to the ID card. The correction/amendment must be shown on the staff member's personnel records before a new ID card will be issued.

Return of card on leaving employment

The ID card is the property of NUI Galway and must be returned to the Human Resources Office upon termination of employment with the University. The Library and other relevant centres will be informed when a staff member is removed from Payroll and the ID card will be destroyed.

For further details, please contact the HR Office by e-mail:  hrnuigalway.ie

or Tel:  091 492151 Ext. 2151.

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